Friends of the Annapolis Royal Library
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ACTION PLAN
A strategic planning workshop was held May 1, 2019 (see report) where the purpose of the Friends of the Annapolis Royal library was reaffirmed and priorities for the future were agreed upon. A small sub-committee consisting of Lillian Stewart, Anna Kate Newman and Jane Power-Grimm (members of which were agreed upon at the July regular general meeting) held two follow-up meetings in the summer of 2019. They were tasked with taking these priorities and framing them as clear, specific actions for the future. Below is the action plan developed. This plan was approved at the AGM held January 21, 2020. It is designed to be a working document and reviewed at each AGM.
Who We Are:
The Friends of the Annapolis Royal library is a group of volunteers passionate about supporting our branch library and fostering its growth and improvement.
Our Organization’s Purpose:
“To support the improvement and expansion of services and programming offered by the Annapolis Royal branch library.”
Action Plan:
The Friends of the Annapolis Royal Library will:
- Take action targeting our organization’s purpose through a focus on:
- a) promotion b) programs and c) acquisitions.
- Manage the organization with clarity and with a goal of sustainability.
- Take action targeting our organization’s purpose through a focus on promotion, programs and acquisitions.
Goal Area | Strategies | Person(s) Responsible
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Timeline
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Progress Notes/
Date Achieved |
a) Promotion
*Note: Promotion of the Friends of the Library is vital to the organization’s ability to achieve all its other goals. |
-maintain website | Assigned Executive Member | ongoing | |
-establish an email address | Anna Kate Newman | Sept. 2019 | Achieved Sept. 2019 | |
-maintain a presence on Facebook | Assigned Executive Member | ongoing | ||
-email notices and information to all members on a regular basis | Secretary
|
ongoing | ||
-update, publish and circulate a revised membership brochure and Legacy Card | Membership Committee | Fall 2019 | Achieved Nov. 2019 | |
-make presentations to stakeholder groups and AVRL | Executive Members | annually | ||
-develop a marketing plan | Treasurer | Oct. – Dec. 2019 | Postponed to 2020 | |
-work with the Town of Annapolis Royal on improving signage to the space | Assigned Executive Member
|
October 2019 | Achieved Dec. 2019 | |
-host social events for members, promoting and celebrating the work of the FoL | Executive Members | 1st proposed event: Sun., Jan. 26, 2020 | 1st event – Achieved Jan. 25, 2020
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Goal Area | Strategies | Person(s) Responsible
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Timeline
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Progress Notes/
Date Achieved |
b)Programming | -plan and execute a Speaker Series each year | Programs Committee
(members to be determined) |
Jan. – April 2020 | Charlotte Janes “Fake News”, Feb. 15/20
Garry Leeson “The Dome Chronicles”, March 21/20 Bill Monk “The Pacific Crest Trail”, April 18/20 |
-hold book sales, at least once per year | Book Sale Sub-committee
(members to be determined) |
Nov. of each year
Other dates as agreed upon by committee
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-assist with AVRL sponsored programming held at the Annapolis Royal branch | Programs Committee
(members to be determined) |
ongoing | ||
-plan and execute additional programming for patrons of the Annapolis Royal branch targeting various demographics
|
Programs sub-committee
(members to be determined) |
ongoing | ||
-manage the Friends of the Library bookshelf located in the Community Hub | Kamile Langstaff with assistance from Ken Maher | as needed (every 3-4 weeks on avg)
|
working well as
shelf is earning FoL avg. of $100 monthly; note, all donated books go directly to shelves for FoL’s purposes (not to AVRL)
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Goal Area | Strategies | Person(s) Responsible
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Timeline
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Progress Notes/
Date Achieved |
c) Acquisitions | -enhance collection to include those by local authors or those about community members | Volunteer(s) to establish list of recommended purchases and co-ordinate with AVRL staff | ongoing, as need arises | |
-purchase supplies requested by library staff based on approved budget of $1200. | Treasurer in co-operation with branch librarian | throughout calendar year, when requested by librarian | ||
-enhance space through the addition of furniture approved by members for purchase
|
Treasurer | as needed | ||
-to build and install a library suggestion box | John Kinsella | Sept. 2019 | Achieved Sept. 2019 | |
-raise funds (e.g. endowment fund) in order fund acquisitions | Fund-raising Committee | ongoing | ||
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- Manage the organization with clarity and with a goal of sustainability
Task | Person Responsible | Timeline | Progress Notes/
Date Achieved |
-review by-laws | Executive Members | April 2020 | |
-explore the possibility of modification to the board structure | Executive Members | April 2020 | |
-delineate roles and responsibilities between the FoL and AVRL | FoL President and AVRL Rep | Jan. 2020 | Jan. 21/20 AGM Presentation by AVRL CEO A-M Mathieu |
-encourage new membership and maintain membership records | Membership Committee | ongoing | Dec./20 membership brochures placed in branch
Jan. 21/20 collected memberships at AGM Jan. 25/20 membership table at Family Literacy Day event |
-elicit members who will volunteer for tasks | Volunteer Committee
(members to be determined) |
ongoing | |
-maintain a data base of active volunteers | Volunteer Committee
(members to be determined) |
ongoing | |
-organize archival documents kept by the FoL | Secretary
|
April 2020 | |
-develop an annual budget
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Treasurer
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annually, prior to AGM | |
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Plan Review and Update Notes: (to be completed annually, prior to the AGM)
Date:_________________
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