Friends of the Annapolis Royal Library

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ACTION PLAN

A strategic planning workshop was held May 1, 2019 (see report) where the purpose of the Friends of the Annapolis Royal library was reaffirmed and priorities for the future were agreed upon. A small sub-committee consisting of Lillian Stewart, Anna Kate Newman and Jane Power-Grimm (members of which were agreed upon at the July regular general meeting) held two follow-up meetings in the summer of 2019. They were tasked with taking these priorities and framing them as clear, specific actions for the future. Below is the action plan developed. This plan was approved at the AGM held January 21, 2020. It is designed to be a working document and reviewed at each AGM.

Who We Are:

The Friends of the Annapolis Royal library is a group of volunteers passionate about supporting our branch library and fostering its growth and improvement.

Our Organization’s Purpose:

“To support the improvement and expansion of services and programming offered by the Annapolis Royal branch library.”

Action Plan:

The Friends of the Annapolis Royal Library will:

1. Take action targeting our organization’s purpose through a focus on:
2. a) promotion b) programs and c) acquisitions.
3. Manage the organization with clarity and with a goal of sustainability.

 

1. Take action targeting our organization’s purpose through a focus on promotion, programs and acquisitions.

Goal Area	Strategies	Person(s) Responsible	Timeline	Progress Notes/ Date Achieved
a) Promotion *Note: Promotion of the Friends of the Library is vital to the organization’s ability to achieve all its other goals.	-maintain website	Assigned Executive Member	ongoing
	-establish an email address	Anna Kate Newman	Sept. 2019	Achieved Sept. 2019
	-maintain a presence on Facebook	Assigned Executive Member	ongoing
	-email notices and information to all members on a regular basis	Secretary	ongoing
	-update, publish and circulate a revised membership brochure and Legacy Card	Membership Committee	Fall 2019	Achieved Nov. 2019
	-make presentations to stakeholder groups and AVRL	Executive Members	annually
	-develop a marketing plan	Treasurer	Oct. – Dec. 2019	Postponed to 2020
	-work with the Town of Annapolis Royal on improving signage to the space	Assigned Executive Member	October 2019	Achieved Dec. 2019
	-host social events for members, promoting and celebrating the work of the FoL	Executive Members	1st proposed event: Sun., Jan. 26, 2020	1st event – Achieved Jan. 25, 2020
Goal Area	Strategies	Person(s) Responsible	Timeline	Progress Notes/ Date Achieved
b)Programming	-plan and execute a Speaker Series each year	Programs Committee (members to be determined)	Jan. – April 2020	Charlotte Janes “Fake News”, Feb. 15/20 Garry Leeson “The Dome Chronicles”, March 21/20 Bill Monk “The Pacific Crest Trail”, April 18/20
	-hold book sales, at least once per year	Book Sale Sub-committee (members to be determined)	Nov. of each year Other dates as agreed upon by committee
	-assist with AVRL sponsored programming held at the Annapolis Royal branch	Programs Committee (members to be determined)	ongoing
	-plan and execute additional programming for patrons of the Annapolis Royal branch targeting various demographics	Programs sub-committee (members to be determined)	ongoing
	-manage the Friends of the Library bookshelf located in the Community Hub	Kamile Langstaff with assistance from Ken Maher	as needed (every 3-4 weeks on avg)	working well as shelf is earning FoL avg. of $100 monthly; note, all donated books go directly to shelves for FoL’s purposes (not to AVRL)
Goal Area	Strategies	Person(s) Responsible	Timeline	Progress Notes/ Date Achieved
c) Acquisitions	-enhance collection to include those by local authors or those about community members	Volunteer(s) to establish list of recommended purchases and co-ordinate with AVRL staff	ongoing, as need arises
	-purchase supplies requested by library staff based on approved budget of $1200.	Treasurer in co-operation with branch librarian	throughout calendar year, when requested by librarian
	-enhance space through the addition of furniture approved by members for purchase	Treasurer	as needed
	-to build and install a library suggestion box	John Kinsella	Sept. 2019	Achieved Sept. 2019
	-raise funds (e.g. endowment fund) in order fund acquisitions	Fund-raising Committee	ongoing

 

2. Manage the organization with clarity and with a goal of sustainability

 

Task	Person Responsible	Timeline	Progress Notes/ Date Achieved
-review by-laws	Executive Members	April 2020
-explore the possibility of modification to the board structure	Executive Members	April 2020
-delineate roles and responsibilities between the FoL and AVRL	FoL President and AVRL Rep	Jan. 2020	Jan. 21/20 AGM Presentation by AVRL CEO A-M Mathieu
-encourage new membership and maintain membership records	Membership Committee	ongoing	Dec./20 membership brochures placed in branch Jan. 21/20 collected memberships at AGM Jan. 25/20 membership table at Family Literacy Day event
-elicit members who will volunteer for tasks	Volunteer Committee (members to be determined)	ongoing
-maintain a data base of active volunteers	Volunteer Committee (members to be determined)	ongoing
-organize archival documents kept by the FoL	Secretary	April 2020
-develop an annual budget	Treasurer	annually, prior to AGM

 

 

 

Plan Review and Update Notes: (to be completed annually, prior to the AGM)

Date:_________________

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